What is IAVM?
The International Association of Venue Managers (formerly the International Association of Assembly Managers, IAAM) is the world’s largest professional organization dedicated to the operations of sporting and entertainment facilities.

     • Amphitheaters
     • Arenas
     • Auditoriums
     • Convention Centers
     • Exhibit Halls
     • Performing Arts Venues
     • Race Tracks
     • Stadiums
     • University Complexes

IAVM provides leadership development, education and research, life safety and security training, networking and resources for the industry.

What are the dates of 2011 VenueConnect, the IAVM Annual Conference & Trade Show? 
The conference is July 25-29, Monday through Friday.
The Trade Show dates are July 26-28, Tuesday, Wednesday and Thursday

What are the Trade Show hours?

Tuesday, July 26 – 6:00pm – 8:00pm
Wednesday, July 27 – 10:00am – 2:30pm
Thursday, July 28 – Noon - 4:00-pm

What are set-up and dismantle times?

Who can exhibit?
If your company has a product or service that pertains to a sporting or entertainment venue, then this is a perfect fit for you!    Hardware, software, construction, seating, scoreboards, flooring, ticketing, talent, security, food and beverages…you will find these products and more!

What are booth prices?

What comes with the booth?
     • 8’ high back drape and 36” side drapes (excluding island booths)
     • Floor Number
     • Four complimentary exhibitor badges per 10 x 10 booth
          o Maximum of 20 badges for 20 x 30 booths or larger
     • Lunch Buffet on Wednesday
     • Light lunch on Thursday
     • Hotel accommodations and airfare at special conference rates
     • Your company listing on the IAVM website
     • Access to conference marketing opportunities
          o Sponsorships
          o Advertising
          o Pre and Post Show Access to Conference Attendees

What are the Height Restrictions for booths?
10 x 10 booths can extend up to 8 feet
Island booths can extend up to 18 feet
Perimeter booths can extend up to 24 feet

How can I find out about Sponsorship Opportunities?
Please view the sponsorship brochure for all available sponsorships. (link “brochure”)

When will the Exhibitor Service Manual be ready?
The Service Manual will be available February 1, 2011. It will be on the IAVM website under the Exhibitor Information tab. This will be the only way to access the manual; it will not be mailed. The Service Manual will provide ordering information for carpet (mandatory for all booths), electrical, lead retrieval, internet services etc.

How do I order Badges?
IAVM will have a form on our website April 1st that will allow you to submit the names of those people working in your booth. Badges will not be mailed to you, but will be available at the IAVM Registration Area at the Phoenix Convention Center.

For each 10' X 10' booth purchased, four (4) representatives (maximum of 20 representatives for booths larger than a 20 x 20) will be allowed complimentary access to the trade show floor. There will be a $290.00 (USD) charge for each additional booth personnel for the three day trade show. Models and demonstrators are considered booth personnel as stated in paragraph #10 of the Contract. Exhibitor registration entitles the holder admission to the exhibit hall and buffet(s) only.

All persons entering the exhibit hall will be required to register and wear an appropriate badge. This will hold true for move-in and move-out days as well as exhibition show days. Anyone who permits an ineligible person to use his badge will be barred from further participation at VenueConnect.

Children under the age of 18 are NOT allowed on the exhibit floor during move-in and move-out days and are NOT allowed to work in the exhibit hall.

Exhibit booth personnel are entitled access to the exhibit hall one (1) hour prior to posted show hours.

If I am an Exhibitor, can I attend Educational Sessions?
If you would like to participate in educational sessions, keynotes, meetings and social events you will need to register for VenueConnect. Your Exhibitor Badge will only give you access to the exhibit hall. (link “register”)

How can I maximize traffic at my booth?
A list of pre-registered conference attendees will be available to you July 1st, 2011. It will include the names, titles, venue, address and phone number of registered attendees. We also have many other marketing opportunities to get your name out in front of our conference attendees. (link “marketing opportunities”)

May I sell directly from my booth?
You may take orders for post show delivery, but not sell out of your booth.

How can I contact Show Management?
JoAnn Ramsey, CEM, IAVM Exhibit Manager
972-538-1010 Direct Line
joann.ramsey@iaam.org