Justification Letter Template

This letter template will give your supervisor a good idea of what you'll be learning and doing at IAVM's VenueConnect. It outlines the things you'll learn and people you'll meet will make you a better employee, increase your value to your venue or organization, enhance venue operations and expand your professional network.
Please use this letter as a general guideline and customize it for your specific needs.

Dear <supervisor's name>,

I would like to attend IAVM's VenueConnect 2012, July 21 – 24 in Fort Lauderdale, Florida. The conference and trade show will enable me to attend a number of educational sessions, workshops and networking events that are directly applicable to my job and will allow me to gain the skills and knowledge I need to increase my value to the organization. There are many sessions and speakers tailored toward <Insert your primary function here i.e. marketing professional, meeting professional, finance professional, etc.> and provide insight, skills and knowledge on <insert benefits/lessons here, for example: reduce costs, increase reach, and motivate attendance by using new social media and technical tools>.

I am seeking sponsorship for the registration fee, travel expenses and housing expenses during VenueConnect. A detailed cost breakdown is included below. I would also like to take advantage of the third registration discount and bring with me, <Insert the names of two colleagues you'd like to bring with you for this conference.>

I have reviewed the program and identified a number of educational sessions which will allow me to gain knowledge and a better understanding about how we can improve our <Insert your department needs here>. The sessions are facilitated by industry experts and colleagues who have faced similar challenges and will present us with a variety of solutions. At VenueConnect, I will be able to obtain 28 hours of educational information in one long weekend, which will immensely reduce the research time and costs that <your organization's name> would acquire in researching these topics. I chose to attend the sessions listed below because they are directly related to an issue we are currently dealing with. I have only listed a few of the sessions I will attend; there are so many incredible sessions, speakers, workshops and events to attend, I couldn't possibly name them all.

<You will need to insert the session descriptions which most apply to your responsibilities – please refer to the online program.>

In addition to the above sessions, additional workshops and networking events; I will also have the opportunity to attend the VenueConnect Trade Show, the industry's largest! Exhibitors from around the world will present the latest products and solutions for all of our current and future needs. Once again we will be immensely reducing the potential cost of travel and time it would have taken to find each product and solution individually and develop solid contacts.

<The numbers in brackets below will need to be adjusted to reflect the current pricing. The travel costs vary as well and should be changed to reflect your costs.>

The full price registration fee is <$xxxx>, but can be reduced $100 by registering before April 5, 2012.

<You willl need to insert your travel cost numbers in here>
Here is the breakdown of conference costs: <If you are a member you will receive discounted airfare and rental rate rates through IAVM Travel. Nonmembers will receive a 5% discount on American Airlines fares and a reduced rate for Avis rental cars.>

Roundtrip Airfare: <$xxxx>
Transportation: <$xxxx>
Hotel: <$xxxx>
Meals: <$xxxx>
Conference Fee: <$xxxx>
The total costs associated with attending this conference are: <$xxxx>

The opportunity for me to gain valuable knowledge and develop a wide network of industry contacts, in one concentrated long-weekend, makes my attendance at VenueConnect a sensible and beneficial investment.

Sincerely,
<your name here>