Sara Beatty CVP
Jason Blackwell, CFM - VICE CHAIR
Trampas Brown, CVP, FMP
Jodi Cobalt - CHAIR
Kimberly Corbett Oates, ASTC
Jack Hagler, FASTC
Ashley Keen, CVP
Joe Levy, CVE
Zakiya Smith-Dore, CVP,MBA
Laura Sweet, MA - PAST CHAIR
The committee represents and advocates for the global interests of the performing arts community, with a focus of working with staff to encourage and equip professionals in the discipline of performing arts operation and management.
This committee has a chair and vice chair, and is composed of 12-20 performing arts and/or allied members that are committed to furthering the mission of the Performing Arts Committee.
The chair and vice chair each serve a term of two years. The incoming chair assumes the role at the conclusion of VenueConnect.
Committee members serve a term of one year, which may be renewed for up to four years of total service on the committee. Committee members serving as chair or vice chair are expected to serve additional terms to fulfill their obligations.
Vacancies should be filled no later than September 1 annually. Incoming members will assume roles following the conclusion of VenueConnect.
Volunteer Code of Conduct:
You are working with others as a team so be considerate of how your actions or contribution affects your colleagues and the association as a whole.
Treat other IAVM members, committee members and staff with respect in words, tone and action.
Check your e-mails regularly and answer them promptly—even if it's "I'll get back to you."
Sometimes the hardest thing to say is "no" or admit you've forgotten to do something. Be honest with each other and yourself with regards to what you say and what you can realistically commit to do.
Volunteers are responsible for maintaining the confidentiality of all proprietary or privileged information to which they are exposed while serving as a volunteer, whether this information involves a single staff, volunteer, client, or other person or involves overall association business. Failure to maintain confidentiality may result in termination of the volunteer's relationship with the committee or other corrective action.
Roles and Responsibilities of the Chair and Vice Chair:
Chair: Responsible for ensuring that committee members are effectively engaged in order to achieve the mission. Develops committee strategy, agendas and chairs meetings. Submits reports to the President/CEO and/or staff upon request. In collaboration with IAVM staff, establishes and coordinates the work of various sub-committees to further the work of the committee or to address a specific issue or need relative to the arena sector. Evaluates members’ participation and contribution to committee work.
Vice Chair: Responsible for collaborating with IAVM staff to ensure the development of an outstanding conference, with a particular focus on highly valuable education for this sector. In the absence of the chair, the vice chair assumes the responsibilities of the chair as well.
Chair (and/or Vice Chair) will actively seek input from committee members during regularly scheduled meetings and conference calls. Sometimes calling on quieter committee members is appropriate.
Chair (and/or Vice Chair) will actively assign tasks to committee members as appropriate.
Relative to the performing arts center track at VenueConnect, the chair and vice chair will collaborate with IAVM staff to:
- Collaborate with staff to approve locations for the conference for future years, in accordance with specific criteria mutually established by committee leadership and IAVM staff.
- Oversee the work of the committee.
- Recruit and nominate potential local host committee member involvement and participation.
- Provide information on the sector for the IAVM newsletter and other methods of communication/marketing (eblasts, social media).
Roles and Responsibilities of Committee Members:
Collaborate with IAVM staff to –
- Provide performing arts venue specific programming at VenueConnect as required.
- Attending VenueConnect, the committee meeting and governance training at VenueConnect.
- Attending training sessions on Coherent Governance at VenueConnect, via webinar, or other options, if available.
- Reading the book “Good Governance is a Choice” by Randy Quinn and Linda Dawson (very quick read).
- Work with IAVM staff to develop, if needed, smaller sub-groups to address a specific need.
- Provide content for FM Magazine around performing arts center topics.
- Each individual committee / volunteer member will support JustOne, the annual leadership membership drive, by recruiting one new member.
- Meet agreed upon deadlines.
- Meet during VenueConnect at specified times with a prepared agenda.
- Participate in meetings via audio conference calls (assisted by HQ) as requested by IAVM President/CEO and/or staff. Each individual committee member should participate in 80% of the organized calls.
- Each individual committee member will begin or continue one thread on VenueNet each month.
- Each individual committee member is encouraged to write one or more blog post(s) and write articles/content for FM Magazine.
- Individual committee members will be evaluated by the Chair as to attendance, participation and handling of assignments. This information will be reviewed by IAVM President & CEO to assess future volunteer leadership roles.
Roles and Responsibilities of Staff:
Collaborate with the committee to:
- Comply with mutually agreed upon deadlines as established in a coordinated effort between the staff and the committee.
- Present recommendations for receptions and activities for endorsement by the committee. Confirm event arrangements.
- Negotiate and sign agreements on behalf of the sector or conference.
- Participate in conference planning calls, take minutes, and assist with the formulation of the conference schedule and timeline.
- Solicit agenda items from the chair and distribute agendas and supporting materials at least 5 business days before any conference call or meeting.
- Provide minutes to the committee chair within 10 business days of each conference call/meeting, for distribution to the entire committee within 20 business days.
- As resources allow and in accordance with priorities established by the Board of Directors, support the work of the committee relative to projects and issues important to the sector.